Job Title: CleanSpace Coordinator

Department: Operations

Reports To: Director of Procurement

Location: Fort Washington, PA

Job Summary

The CleanSpace Coordinator provides essential operational support for CleanSpace projects by managing procurement activities, facilitating new employee onboarding, and maintaining document control within Autodesk Construction Cloud. This role ensures seamless coordination between project teams, vendors, and new hires to uphold CleanSpace’s high standards of execution and efficiency.

Key Responsibilities

1. Procurement Coordination

Facilitate the sourcing, ordering, and delivery of materials, tools, and supplies for CleanSpace teams.
Coordinate with vendors and internal stakeholders to ensure timely procurement aligned with project timelines and quality standards.
Maintain and update procurement logs, purchase order records, and vendor contact lists.
Assist with tracking expenditures and aligning purchase activity with project budgets.

2. New Employee Onboarding Support

Coordinate onboarding logistics for new CleanSpace employees, including welcome materials, scheduling training sessions, and issuing necessary equipment.
Serve as the primary point of contact for onboarding questions and process support.
Ensure completion of onboarding documentation and alignment with HR and operations policies.
Assist in setting up software access, safety certifications, and CleanSpace protocols for new hires.

3. Document Control (Autodesk Construction Cloud)

Manage and organize CleanSpace project documents using Autodesk Construction Cloud (Build/Docs).
Upload and maintain up-to-date versions of project drawings, safety plans, standard operating procedures, and schedules.
Support field and office teams with document retrieval, access issues, and platform navigation.
Ensure version control, proper folder structures, and consistent naming conventions across all documentation.

4. Administrative and General Support

Prepare internal reports, summaries, and communications as directed.
Support coordination between field teams, office staff, and external partners.
Maintain a digital and physical file system for CleanSpace operations, including vendor contracts, equipment logs, and employee records.
Assist with scheduling meetings, taking notes, and distributing follow-ups as needed.

Qualifications

Required:

Associate degree in Business Administration, Construction Management, or related field; equivalent experience considered.
2+ years of administrative, operational, or coordination experience in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with Autodesk Construction Cloud or similar construction document platforms.

Preferred:

Background in construction, facilities, or janitorial services.
Experience supporting onboarding or HR-related tasks.
Familiarity with procurement systems and vendor coordination.

Key Competencies

Exceptional organizational skills with an eye for detail.
Effective communicator with both field and office teams.
Self-starter with a proactive mindset and ability to work independently.
Able to prioritize tasks and manage multiple deadlines simultaneously.

Work Environment

Primarily office-based with periodic field/site interactions.
Standard work hours with flexibility to support urgent project needs.

CleanSpace

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