Job Description

Provides highly responsible, complex clerical and administrative duties. Assists in the maintenance and preservation of book records, papers, documents, and files. Performs a wide variety of complex fiscal processes to account for City records and funds. Ensures fiscal processes are in compliance with departments, established policies, and procedures.

Essential Functions/ Job Competencies/ Physical Requirements

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of secretarial practices and procedures.
Knowledge of modern office administration, methods, procedures, and equipment.
Knowledge of assigned department operations and organization or ability to acquire such knowledge during a reasonable period of training.
Knowledge of business English, spelling, arithmetic, and vocabulary.
Must possess basic computer skills, and have knowledge in Microsoft Outlook, Word, and Excel.
Ability to make independent decisions in accordance with established policies and procedures.
Ability to maintain harmonious and effective working relationships with other employees and the general public.
Ability to compose and prepare effective correspondence.
Ability to keep moderate complex records, to assemble and organize data, and to prepare reports from such records.
Ability to communicate clearly and effectively orally and in writing in the English language and orally in the Spanish language.
Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.

Physical Requirements And Work Environment

Work is performed inside an office and working closely with others. Work requires simple and dual simultaneous grasping, straight pulling, standing, sitting, light carrying under 15 pounds, and light lifting under 24 pounds. Ability to see, write, count, read, identify shade of colors, depth perception, operate office equipment, and hear are needed to perform essential functions.

Essential Functions And Responsibilities

Reviews ordinances, resolutions, and contracts approved by City Council and prepares them for Mayor or City Manager’s signature.
Verifies that ordinances, resolutions, and contracts are complete; distributes copies to appropriate departments.
Files minutes, ordinances, resolutions, and contracts in special journals/binders.
Publishes notices and ordinances in newspaper and verifies that publications have publisher’s affidavits.
Assists department staff in performing payroll duties when required.
Makes purchases for the department; maintains inventory; verifies receiving of goods and services; forwards invoices to account payable.
Prepares and submits travel vouchers.
Reviews budget encumbrances and prepares line item transfers to cover deficits.
Receives and accurately accounts for money received by department; prepares deposit slips.
Answers incoming calls; researches information in database or books for general public, departments, management, and Mayor and City Council.
Assists in receiving, stamping, and filing bid proposals; assists in conducting public bid openings.
Signs or stamps public notices; posts notices.
Makes copies of information requested by City Departments and/or public.
Performs other duties as assigned.

Minimum Qualifications

Associate's degree from an accredited college or university in Business Administration or related field.

-AND-

Two (2) years of secretarial experience.

MUST TYPE 45 WORDS PER MINUTE**

A City of Laredo typing test must be attached to application otherwise, it is considered incomplete. Please call 795-3068 to schedule an appointment to take a typing test.

Valid Licenses and Certifications

Valid Texas Drivers License.*

If applicant holds an out-of-state license, a State of Texas Driver's License must be obtained prior to employment.

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 795-3068 two days prior to the scheduled test or interview.

"AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER, THE CITY COMPLIES WITH THE AMERICAN WITH DISABILITIES ACT."

The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:

10 days of paid vacation per year
6 1/2 days sick leave per year
Pension plan
16 paid Holidays
Paid health*
Dental plan*
Life insurance*

*30 day waiting period

For a full description of our benefits, please visit our website at: www.cityoflaredohr.com under Employee Benefits

01

What is your highest level of education?

- Select One -
Less than High School
High School Diploma or G.E.D.
Associate's Degree
Bachelor's Degree
Master's Degree

02

Do you have at least two (2) years of secretarial experience?

03

Do you have a valid City of Laredo Typing Test that is 45 WPM or higher? (If Yes, please attach a copy of your results to your application or please provide a copy of your typing test results to the Human Resources Department so that they may be scanned onto your application.) *Note: if a typing test is not provided, your application will be placed on hold until documentation is received.

Yes
No
Required Question

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