Job Description

This position will play a vital role as first point of contact for all visitors. This is a highly interactive position and the ideal candidate will be a team player with a positive and upbeat attitude, and willing to wear multiple hats. This role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities

Front Desk and Executive Support:

Greet and welcome high-profile visitors and clients with professionalism.
Manage the executive reception area to ensure a professional and welcoming environment.

Communication Management

Answer, screen, and direct incoming calls to executives, taking messages as necessary.
Strong verbal and written communication skills are essential for interacting with executives, clients, and stakeholders.
Facilitate communication between executives and internal/external stakeholders.

Administrative And Logistical Support

Prepare and edit documents, reports, and presentations.
Organize and maintain files and records, ensuring confidentiality.
Assist in planning and coordinating executive travel arrangements and itineraries.
Provide support to the C Suite executive assistants with activities such as: invoice processing, office supplies and various data entry projects.
Participate in various projects and initiatives as needed.

Event Coordination

Assist in organizing and coordinating executive events, meetings, and conferences.
Manage logistics for meetings, including catering and technical support.

Customer Service And Relationship Management

Build and maintain positive relationships with clients, partners, and staff.
Address inquiries and resolve issues promptly and efficiently.
Coordinate parking permit stickers for employees with the building management

Office Management

Oversee the maintenance and organization of the executive office area. Manage the conference rooms for equipment operation, cleanliness, supplies and negotiating space.
Manage office supplies and equipment for the executive team.

Qualifications

High school diploma or equivalent; a degree in business administration or a related field is preferred.
Proven experience as a receptionist, assistant, or in a similar role.
Proficiency in Microsoft Office Suite and other relevant software.
Strong communication, interpersonal, and organizational skills.
Ability to handle confidential information with discretion.
Must be able to work in a fast-paced environment with demonstrated ability to multi-task.
Seeks out work and has the personal drive to accomplish tasks
Flexes and adapts to new or changing assignments, processes, and people
Works effectively as part of a team and independently with limited supervision
Professional appearance and demeanor.

The pay range for the role is $35,700 to $60,700. The specific offer will depend on an applicant’s skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website . The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.

About Us

OUR BENEFITS

Benefits

As a Chubb corporate employee, you have access to one of the most comprehensive benefit plans in the business, designed to meet your needs and help you reach your financial goals. More details can be found here . Chubb is committed to supporting its employees with a comprehensive compensation package that is appropriate in the market where they work. Below are several of the many benefits we offer our employees:

Health insurance
Dental insurance
Tuition reimbursement
A company-match 401(k) plan
Disability insurance
Life insurance
Employee referral bonuses

About Combined Insurance

Combined Insurance Company of America is a Chubb company and a leading provider of supplemental accident, health, disability, and life insurance products in North America. Headquartered in Chicago, with satellite office in Columbia, SC, Combined is celebrating over 100 years in business. We are committed to making the world of supplemental insurance easy to access and understand. The company has an A+ rating by the Better Business Bureau and an A + (Superior) financial strength rating by A.M. Best. We are ranked by VIQTORY as the number one Military Friendly® Employer in 2023 (over $1 billion revenue category), marking Combined's twelfth consecutive year on the Top 10 list. We pride ourselves on approaching all situations with a Positive Mental Attitude (PMA) and encouraging collaboration.

About Chubb

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

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Executive Receptionist