We are looking for a temporary Front Office Administrator to join our team. The Front Office Administrator is the heart of our office, creating a warm, welcoming environment for both guests and team members. In this highly visible role, you'll shine with your excellent communication skills, keen eye for detail, and knack for handling a variety of administrative tasks with ease. This is a temporary role from May-August 2025.

ESSENTIAL FUNCTIONS:

Greet and assist visitors, promptly notifying internal staff of their arrival
Maintain the overall appearance and functionality of the corporate office by overseeing cleanliness, service, and stocking of supplies
Manage conference room scheduling; ensure rooms are prepared and provide support for meetings
Maintain a seamless guest experience; i.e. validate guest parking, coordinate parking arrangements, provide refreshments if needed
Handle shipping, receiving, and distribution of mail and packages
Liaise with security and housekeeping to address concerns promptly and efficiently
Keep internal employee documents up-to-date, including directories, office maps, employee photobook etc.
Assist with the Office Operations and HR onboarding process, including desk setup and ordering employee collateral
Assist with office maintenance requests and track maintenance issues, working closely with Office Operations and the property Engineering Team
Own ordering and keeping inventory of office supplies and snacks
Collaborate with the Workplace Experience Team as backup support with employee lunches, appreciation day activities and other office initiatives
Field employee requests and support teams with various admin. tasks and department events as needed
Facilitate daily employee perks and engagements such as dry cleaning, car wash, birthdays, etc.

MINIMUM REQUIRED QUALIFICATIONS:

Ability to sit at a desk for extended periods
Familiarity with PCs, phones, copiers and scanners. Experience with door release systems a plus
Proficiency in MS Office Suite (Word, Excel, PowerPoint). Familiarity with Adobe and Canva a plus
Professional demeanor, strong interpersonal skills, and a positive attitude
Exceptional attention to detail and strong written and verbal communication skills
Ability to multitask, prioritize tasks, and follow through on assignments
Problem-solving ability with a proactive approach anticipating needs and resolving issues
Ability to travel to and from properties within our portfolio for backup support
Flexible availability for occasional evenings, weekends, and holidays for special events
Capable of lifting up to 20lbs., handling packages, and distributing mail
Experience in office, retail, or hospitality customer service setting
Minimum of 2 years of work experience in customer service or administrative role

Caruso

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Front Office Administrator